Maintaining the security of your data is a priority of Gary Jacobs & Co Ltd, and we are committed to respect your privacy rights. We undertake to handle your data fairly and legally at all times and we are also dedicated to being transparent about what data we collect from you and how we may use such data.
This privacy notice aims to explain the types of personal data Gary Jacobs & Co ltd may collect about you when you interact with us whether you visit our offices, use your mobile device or go on line. It also aims to explain how we will process, share and keep your data.
We hope this information will answer any questions you have, but if you still have any questions, please get in touch with us.
As we may need to update this notice from time to time, we will update you if there are any significant changes.
Who is Gary Jacobs & Co Ltd
Gary Jacobs & Co Ltd is a registered company # 6426695. We gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data.
Gary Jacobs & Co Ltd is also registered on the Information Commissioner’s Register.
Why do we collect your personal data;
We may collect and process your personal data for a number of reasons. These reasons include:
Our legitimate interests
The normal legal basis for processing customer data, is that it is necessary for the legitimate interests of Gary Jacobs & Co Ltd, including:
The purposes and reasons for processing your personal data
We take your privacy very seriously and will never disclose or share your personal data without your knowledge, unless we are required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Unless we notify you, we will not process your personal data outside of the European Economic Area (EEA), as it is currently defined.
Detailed below are examples of when we would collect, process and in some cases share, your personal data:
Where you have consented to us providing you with our services, you are free to withdraw consent at any time.
In the event of any criminal investigations, we may be required by law, to share the data captured with the relevant authorities.
How long will we keep your data
We only ever retain personal information for as long as is necessary and we have retention policies in place to meet these obligations.
We are required under some laws or regulations to retain your personal data for a set period of time for example, the maximum legally obliged retention period for file details is 6 years or until such time as the youngest child in proceedings reaches the age of 21.
How we will share your data
We do not share or disclosure any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
We use trusted third-parties to provide the below services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
We may disclose your information to third parties if:
We may also disclose your information to represented parties to proceedings to fulfil directions as ordered by the court.
These third parties may include (but not limited to):
What are your rights over your personal data
The ICO is the UKs independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.
GDPR provides the following rights for individuals:
You have the right to be informed (1) and access (2) any personal information that we process about you and to request information about:
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct (3) and/or complete (3) the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
If you would like your personal data to be removed (4) or the use to be amended, you have the right to request:
To ensure we comply with data portability (6), if you request a copy of your data, we will ensure the data is transmitted in a structured commonly used readable format.
We recognise your right to raise an objection (7) to the data we retain. Any request for objection will be dealt within one month of request. NB We may have to refuse an individual objection. Where an objection is submitted by an individual and refused by the firm, we will provide the individual with reasons for doing so.
This firm does not engage with automated decision making (8) (without human involvement). No processing of data is undertaken in this way.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
Subject Access Request (SAR)
Please note that any Subject Access Request (SAR) will be dealt within one month of receiving such request. The one month timeframe is only relevant after such time as the identification of the data subject has been confirmed. For further details, please ask to see our SAR Policy.
We will inform you if your request is possible under current regulations and inform you to what extent your request has been processed. Where we are under legal obligation to retain your information, we will clarify the requirements around the extent of data as well as the duration we will continue to hold your personal data.
If you would like to make a request around the processing of your personal data, please contact us at firstname.lastname@example.org
Further details, questions, or complaints
We hope we have provided you sufficient of information around the processing of your personal data that we undertake and the rights you have over it, however if you have any additional questions or would like more details around any of the points listed above, please contact:
Gary Jacobs & Co Ltd
137 George Lane
Tel 0208 5364050
Lodging a Complaint
If you are not happy with this notice and believe we have processed your data in an unfair or unjust way or are non-compliant with the relevant data protection laws and you wish to raise a complaint, please contact us and we will carefully consider your complaint and respond to you. You also have the right to lodge a complaint with the supervisory authority (the Information Commissioners Office).
Tel: 0303 123 1113